Secretarial Compliance Checklist
One of the Singapore director’s role and responsibilities as required under the Singapore Companies Act is to ensure proper maintenance of the Company's records and to observe statutory compliance at all times. The following checklist serves as a guide for him/her to keep the company in good order:
- The date of your Company’s annual general meeting should not be more than 15 months from the date of the last annual general meeting. For a new company, the first AGM must be held within 18 months from the date of incorporation.
- All directors’ resolutions and minutes of meetings and resolutions passed are properly recorded and filed in date order.
- Notice for general meetings:
- Public companies: 14 days for ordinary resolutions or 21 days for special resolutions
- Private companies: 14 days for ordinary and special resolutions
- Financial Statements should be made available and sent out to shareholders at least 14 days before the date of annual general meeting.
- Financial statements should be presented during the annual general meeting.
- Annual return must be filed within 1 month of the annual general meeting.
- Directors’ interests in transactions are adequately disclosed in the financial statements.
- Directors’ remuneration are properly approved and passed separately in a meeting.
- The following changes must be lodged with the Accounting and Corporate Regulatory Authority (ACRA) within fourteen (14) days from the date the resolutions were passed:
- Change in manager / secretary / auditor / director / CEO of the company
- Change in name / residential address / identification / nationality of any director, CEO, manager, or secretary
- The following changes must be lodged with ACRA within 14 days from the effective date of change or from the date passed by resolutions
- Change personal particulars of shareholder(s)/beneficiary owner(s)
- Withdrawal / addition of shareholder(s)/partners
- Death of a shareholder/partner/sole-proprietor/ manager
- Change in business name / business activities / branches / sole-proprietor / manager / manager’s personal particulars
- Bankruptcy of a shareholder / sole-proprietor / partner / director
- Director must not be and will be disqualified from his appointment if he is:
- A bankrupt; or
- Convicted of any offence involving fraud or dishonesty that is punishable with imprisonment for 3 months or more; or
- Convicted for failing to file documents properly 3 times or more.