The Role of a Corporate Secretarial Agent and Company Secretary (For A Singapore Private Limited Company)
Under the Singapore Companies Act, you need to appoint a Company Secretary within 6 months of incorporating your Singapore Company. The role and responsibility of the Company Secretary is to assist the Directors in ensuring that your Company observes statutory compliance, according to regulations stipulated in the Singapore Companies Act.
The Company Secretary must be a “natural person” who is a Singapore Citizen/Singapore Permanent Resident, or a Singapore Employment/Dependent Pass Holder.
Whilst anyone who fits this eligibility criteria can act as your Company Secretary, for a small annual retainer fee, PB Corporate Services Pte. Ltd. can provide your Company with a qualified Company Secretary. As your Corporate Secretarial Agent and Company Secretary, we will also provide general advice and assistance in the following areas:
Company Constitution (Memorandum and Articles of Association) and the Singapore Companies Act, Cap.50.
Adhering to Statutory Compliance Deadlines
Preparation and Upkeep of Board Resolutions and Minutes of Meetings
Convening and Attendance at Annual and Extraordinary General Meetings
Filing of Company changes and other Statutory Returns with the Accounting & Corporate Regulatory Authority (ACRA)
Maintaining Statutory Registers
Filing original Board Resolutions and Minutes in the Company’s Statutory Registers, and updating records, where necessary (i.e. Directors Registers, Members (Shareholders) Registers, Auditors Registers, etc.)
Keeping the Company’s Common Seal in safe custody and to ensure proper use of the company seal in accordance with the Company’s Memorandum and Articles of Association.
Public Listed Companies
In addition to the above, the other aspect of the Company Secretary’s role and responsibilities for public listed companies will involve corporate governance, share registration, shareholders matters (dividends, interest, rights issues, monitoring of share movements etc), capital restructuring, acquisitions and disposals.